Exhibitor Information

Thank you for participating in ICMA’s 2024 EXPO in Orlando, Florida!

Below you will find links to all of the information you will need to plan for your booth in the exhibition. Complete EXPO information, including the entire program schedule, can be found at icma.com/icma-expo

Promote it to Your Customers: “Exhibiting at ICMA EXPO 2024” Toolkit Available to Exhibitors

Do you have a section of your website, email signature listing, social media channels or e-mail blasts announcing where you are exhibiting next? The ICMA team has created logos, banners and sample copy for your use. Download our full kit here with files to promote that you’re exhibiting at the EXPO. A great way to attract more visitors to your booth!

Exhibitor Benefit: “Meet the Exhibitors” Feature in the April issue of Card Manufacturing Magazine

As a benefit for those companies exhibiting at our EXPO in May, ICMA will have a “Meet the Exhibitors” feature in the April issue of Card Manufacturing magazine. This editorial feature lists all exhibiting companies (at press time), including your logo, with a 100-word description of the products or services your company provides to the card manufacturing and personalization industry. Don’t miss out on this great opportunity to showcase your company to our attendees before the EXPO, reaching over 3,000 industry participants worldwide! If you would like to review the description and logo submitted with your exhibitor contract to see if any updates are needed please contact Nicole Lauzon by March 22. Any updates need to be submitted to ICMA Headquarters by March 29.

Networking: Speed Networking with the Exhibitors

Tuesday, May 14, 2:15pm

Exhibitors will have an opportunity for one-on-one introductions with manufacturers and personalizers on Tuesday afternoon. Meet new contacts in an organized networking exchange where you will have a chance to be face to face with many potential customers. This networking session is restricted to exhibitors, manufacturers and personalizers only.

Exhibits Only Customer Pass

Due to requests from some Exhibitors who want the opportunity to invite clients to their exhibit booth (where the client may not want to register for the full ICMA EXPO), we are giving you the opportunity to purchase up to 3 One-Day Exhibition-Only passes at an ICMA introductory rate of $175 each. These passes must be purchased in advance and will not be avilable onsite.

What’s Included: The fee covers daytime meals (breakfast, breaks, lunch) held in the Exhibition area during the one designated business day.

Rules for these Passes: non-ICMA member companies who are card manufacturers, personalizers or issuing organizations subject to ICMA Headquarters’ approval. Any other company type will not be accepted. Access is for the Exhibition area only during regular business hours, not including evening reception functions or educational programming.

To purchase these passes, please contact Nicole Lauzon by Friday, April 26 with the following for each attendee:

  • Company Name
  • Full Name
  • Email
  • Date each attendee will be coming to the EXPO.

ICMA Headquarters will set up an invoice for payment. Payment is required by Friday, May 3 and once paid ICMA Headquarters will confirm that a badge will be waiting for your guests at the registration desk.

Exhibit Description

Each 10’ x 10’ (approximately 3m x 3m) booth comes with an ID sign and will also include a skirted 6 foot table, 2 chairs and wastebasket. Booth will be set with an 8’ high back drape and 3’ side drape dividers. Please note end booths will have no end wall. Exhibitors cannot have booth displays that exceed 8’ in height. The exhibit area is in a multi-color carpeted ballroom. So please note you do not need to order additional carpeting.

Exhibit Schedule

Exhibit set-up is from 1:00-6:00pm on Monday, May 13.

Date Time
Monday, May 13 6:00-7:00PM
Opening Reception with the Exhibitors
Tuesday, May 14 8:00AM – 4:30PM
Wednesday, May 15 8:00AM – 4:30PM
Thursday, May 16 8:00AM – 9:30AM

Exhibitor move-out will be from 9:30AM to 12:00PM Thursday, May 16.

Register Your Exhibit Staff for the EXPO

You must submit your registration by April 19.

Use the your unique, case sensitive discount code for the 2024 ICMA EXPO that was provided via email by ICMA Headquarter to Register Here (login required). Each booth staff is required to register prior to the ICMA EXPO. If you have any questions during the registration process please contact info@icma.com and someone from ICMA Headquarters will be able to assist you.

The individuals using this code need to be on your organization’s roster. You can review your roster to ensure they are in our system using the steps outlined here. If they are not included on your roster, this file also includes how to get a copy of a unique URL “invitation link” that you can send to anyone on your company’s team for them to create a profile under your company roster.

While registering for the EXPO, the code above should be entered in the “Promo Code” section of the payment form after sessions have been selected and it only applies to the EXPO registration fee. Optional outings such as golf that may have additional fees will need to be paid for during the registration process.

If you plan on having more than 2 staff members attending the EXPO and working in your booth, please email info@icma.com with the number of additional people who will be attending and ICMA headquarters will provide you with an additional discount code for them to use.

Hotel Reservations – Deadline April 19

Renaissance Orlando at SeaWorld®
6677 Sea Harbor Drive
Orlando, FL, 32821
(407) 351-5555

Cutoff date to ensure rate availability: April 19

Reserve Your Room Now

ICMA has been notified by several exhibitors letting us know that a company saying they are with ICMA is trying to sell hotel rooms. They are clicking on your logo on the website and getting a contact from there. ICMA does not release any contact info. Please DO NOT book a room with these people, they are a scam. Only book your room via the weblink provided above or on the ICMA.com website.

Exhibitor Services Kit

Furniture, electric and shipping and other ordering information will be handled by the designated show contractor, Shepard

Shepard Exhibit Manual – an important document with many details about the show including shipping, electric and AV orders.
PLEASE NOTE: The booths are 10′ x 10′ (approximately 3m x 3m).

To order furniture, electric, shipping arrangements and more through our show contractor Shepard, please visit here:

ICMA Online Portal ICMA Service Manual

The Manual contains the furniture catalog and order forms, as well as shipping / material handling information. There will also be a form for companies that need help with exhibitor liability insurance.

Important for any equipment to be displayed!

Any company that has an interest in having equipment set up in their booth, please contact ICMA in a timely manner so that we can ensure the proper arrangements can be made. Please send the type of equipment, approximate size and any special instructions or requirements needed, including extended time for set up and tear down to nlauzon@icma.com and lmccullough@icma.com. ICMA will notify you if the requirements can be met.

Electric or other AV needs

For electrical orders click here or scan the QR Code Below

ICMA’s 20% Discount Code: CTSWC2420 – please enter where prompted to receive the discount.

Power costs are on a per event basis, not per day.

Orders must be confirmed prior to 48hrs of show set up date to receive the pre-event pricing.

Mobile App

As an exhibitor, you can include a listing of the products your company supplies in the Mobile App. There will not be a printed show guide this year so this listing will be available to all attendees on our event mobile app. Please list the products EXACTLY as you would want them shown. There is no word limit for your mobile app listing. Please e-mail your listing text to info@icma.com before Friday, April 12.

If we do not receive copy, the 100-word description used for your company listing in Card Manufacturing will be used.


Exhibitor Information and Questions: Nicole Lauzon

Sponsorship Information and Questions: info@icma.com